Oil & Gas Training
and Competency Development

Discipline Business and Project Management
LevelFoundation
Duration4 Days
Delivery Mechanism Classroom
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Document Management for Oil and Gas Professionals

The importance of effective Oil & Gas Data and Document Management is widely underestimated, yet in many cases it can be the critical factor determining success or failure of a company initiative. With increasing data growth and the resources to manage it are not, this presents a considerable challenge for companies to develop good data management to remain competitive in the marketplace.

The workshop has been designed to help oil and gas company staff understand the issues and challenges faced by data and document managers in this sector and recognize the importance of information management.

With time-proven methodologies and techniques, the course facilitator, will help the delegates understand and implement key document management tools. Delegates will also be introduced the use of data quality control, quality assurance and audit procedures.

The course will also highlight the different types of risks facing the oil and gas sector and provides guidance on disaster recovery and business continuity planning. Last but not least, delegates will be able to carry out a benefits analysis quantify the cashable cost savings associated with the implementation of a robust data management framework.

This workshop is highly practical and informative. It introduces a number of new tools and techniques that could form the basis of the delegates document management strategy. It also provides case histories and access to the experience of one of the leading experts in this field.

  • Agenda
  • Audience
  • Agenda

    Day 1

    Data and Documents in the Oil and Gas Sector

    • People, Processes and Technology
    • The challenges of geological data
    • Physical and electronic information management
    • Benefits of good information management
    • International Standards and definitions
    • Data Quality
    • Information Security and audits
    • Knowledge Management
    • .

    Document and Records Management

    • Classification schemes and file plans
    • Retention & disposal schedules
    • Vital records and business continuity
    • Electronic records management
    • Storage options
    • ISO 15489 and ISO 30300 the international records (information & document management) standards
    • Change management
    • .

    Developing Corporate File Plans

    • File plan issues and problems
    • Developing your corporate file plan
    • Implementation options
    • Change management activities

    .

    Day 2

    The quality assurance of geological data

    • Introduction to data quality
    • Sources of error and integrity analysis
    • Tracking and fixing data quality errors
    • Metadata standards,
    • Case histories and new technologies
    • The 8 point action plan

    Disaster Prevention and Recovery

    • Problems, pitfalls and other issues
    • Vital records
    • Disaster recovery
    • Business continuity planning
    • Information security
    • Risk assessment
    • .

    Information Governance

    • Long term trends
    • The information rights agenda
    • Legislative controls
    • Policies and procedures
    • Monitoring and assessment
    • Quality, accountability and compliance
    • Knowledge management 
    • .

    Day 3

    From Web 2.0 to Enterprise 2.0

    • The need for collaboration
    • 21st century tools and techniques
    • Social computing and e-collaboration tools
    • Risks, Issues and rewards
    • The barriers to collaboration
    • The challenges
    • .

    Developments in Knowledge Management

    • Knowledge audits
    • Communities of Practice
    • Knowledge exchange
    • Peer reviews
    • After action and retrospective reviews
    • Knowledge cafes and knowledge marketplace 

    .

    Day 4

    Benefits Analysis

    • Types of savings
    • Calculating the benefits
    • Cashable, non-cashable, tangible and tacit benefits
    • Benefits Analysis
    • Benefit Dependency Diagrams
    • .

    Creating an Information Management Strategy

    • What is information and why is it important?
    • Why information needs to be managed
    • The Principles of information management
    • The components of an IM Strategy
    • Implementation of practical changes
    • Change management
    • .
  • Audience

    This workshop is designed for staff who manage or are involved with any aspect of data and document management/document control within and oil and gas company, or support organisation. It has been specifically designed to support activities in the following departments:

    • Exploration and Production
    • Information Management
    • Legal, Finance and QHSE
    • Data and Document Management
  • Prerequisites

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